PROCESS FLOW & TIMELINE

1. Submission of Application

• Complete the Parenthood Records Application Form at www.parenthoodrecords.com/apply
• Once submitted, you will receive a confirmation email or WhatsApp message from our team.
• For brand-led or commercial entries, a non-refundable administrative fee applies once payment is made.

2. Record Proposal Submission

Applicants are required to submit a detailed Record Proposal Deck or supporting document containing:

• a. Proposed record title and category
• b. Applicant details (individual, family, or organisation)
• c. Date, time, and venue of the record attempt or event
• d. Description of the attempt – what will happen, who is involved, and why it is unique
• e. Quantifiable measurement method (e.g., number of participants, age, duration, size, first, largest, etc.)
• f. Supporting recommendation or endorsement (if applicable, e.g., from ministry, NGO, or relevant authority)

3. Record Title Verification

• Parenthood Records will conduct an internal database review to check if a similar record exists.
• If a related record is found, applicants may be advised to adjust their title or benchmark.
• If the proposed record is unique and meets eligibility criteria, it will be forwarded to the verification committee.
• If the proposal lacks clarity or significance, applicants will receive feedback for improvement.

4. Official Acknowledgement

• Once approved, applicants will receive an Official Acknowledgement Letter confirming acceptance of the record attempt.
• A Proforma Invoice and next-step guidelines will be included (for brand entries).
• Upon payment, approved brands will receive the Parenthood Records Logo Usage Guidelines.
• Logo usage is permitted only in accordance with these guidelines.
• All payments must be completed at least 14 working days before the event date.

5. Rules & Regulations (R&R) Document

• Parenthood Records will issue an official Rules & Regulations (R&R) document tailored to the submitted record.
• The applicant must review and sign the R&R before proceeding.
• A consultation meeting will be scheduled to finalize all record criteria.

6. Site Inspection (if required)

• Depending on the nature of the attempt, a site inspection may be arranged.
• Site inspections are mandatory for large-scale public events or complex record setups.

7. Verification & On-Site Adjudication

• A certified Parenthood Records Officer may attend the event for live verification.
• On-site adjudication requests must be submitted at least 30 days in advance.
• The officer will prepare a verification report within 7 days after the event.

8. Public Holiday Surcharge

• A surcharge applies if adjudication or certificate presentation falls on a Malaysian Public Holiday or its eve.

9. Evidence Submission

Applicants must submit the following within 48 hours after the event:

• High-resolution photos (minimum 15)
• Full-length video of the record attempt
• Participant logs, witness statements, or certification letters
• Media coverage or social media proof (if applicable)

If the applicant does not have professional media support, photography/videography services can be provided at an additional cost. All submitted materials become part of the official Parenthood Records archive and may be used for editorial and promotional purposes.

10. Processing Timeline

• Standard processing: 30 working days after complete evidence submission.
• Express processing: within 14 working days (additional fee applies).